August 2025 After School Program

• Clients must attend at least 90% of the program days offered each month to maintain enrollment.

• For example, if the program operates for 20 days in a month, the child is required to attend at least 18 days, and tuition will be charged for those 18 days, regardless of any absences.

• If a child’s attendance falls below 90% in any month, they will automatically be placed on the waiting list for future registration.

• A minimum of 3 hours per day is required.

• Every third week of each month, parents will receive a monthly enrollment link to confirm their child’s participation for the upcoming month and to sign the program policy agreement.

• If a parent chooses not to enroll their child for a particular month, the child’s spot will not be held and will be released to the waitlist.

• Re-enrollment will depend on space availability. If space becomes available, parents will receive the monthly enrollment link during the third week of the month to re-enroll their child.

2. Tuition & Billing

• Tuition is hourly-based, calculated from the child’s actual attendance multiplied by the hourly rate, which varies depending on the type of service.

• The due date for tuition payment is the 5th working day of the following month after services were provided.

• If tuition is not received within five business days after the due date, a $5.00 per day late fee will be charged until full payment is received.

3. Absences & Notifications

• Parents must notify the program coordinator at least 24 hours in advance of any absence to avoid being charged.

• If notice is not provided at least 24 hours in advance, the minimum 3-hour daily charge will apply and be billed to the parent, as staffing is scheduled based on expected attendance.

• This policy applies to all types of absences, including but not limited to illness, medical appointments, or personal reasons.

• If the absence is due to illness or family emergency, a doctor’s note or verifiable documentation must be provided to excuse the absence and to maintain enrollment and priority in the program.

4. Regional Center Clients (POS)

• For clients receiving Purchased of Service (POS) funding through the Regional Center of the East Bay:

• If a child’s attendance hours exceed the authorized POS hours, parents are responsible for paying the difference out of pocket.

• Please check with your child’s RCEB case manager for the amount of hours your child has each month so you can plan attendance accordingly.

5. Payment Method 

• Tuition invoices will be sent monthly via email from [email protected]

• Payments can be made via credit card

• It is the parent’s responsibility to ensure timely payment each month. Please contact the accounting department [email protected] promptly with any billing questions or concerns.